Evaluation Consultant

Ironbridge Coracle Trust

Region: West Midlands

Salary / Fee: From £4,000 to £5,000 (+ VAT)

Job Type: Consultancy

Closing Date: 22/11/19

1.0       Introduction
The Ironbridge Coracle Trust (ICT) are seeking the services of a suitably qualified Evaluation Consultant to work alongside the Project Manager (PM) ICT during the delivery phase of the Project from December 2019 to June 2022.

The Ironbridge Coracle Heritage Project seeks to restore the Ironbridge Coracle shed, one of the last remaining historic examples in England. The Coracle Shed is located within the Ironbridge Gorge World Heritage Site and occupies a prominent position on the bank of the River Severn in Shropshire in close proximity to the world-famous Iron Bridge. The Coracle Shed, although not listed, has significance in terms of the legacy of coracle making by a local family and the rich heritage of river life along the Severn in Ironbridge.

The Project concerns the restoration and repair of the Coracle Shed; interpretation of Coracle life along the Severn using a trail linking sites along the Severn in Ironbridge and neighbouring Coalbrookdale and wide-ranging activity plans for community involvement, education and volunteering.

The project is supported by a parallel project, funded through Visit England and the Arts Council England, which will see the creation of a Coracle Centre at the Green Wood Centre, Coalbrookdale.  Construction of the Coracle Centre has started and will eventually house the Coracle Collection and be a focus for the delivery of the Activity Plan for the NHLF funded element of the project.

Project Management
The Evaluation Consultant will report to the Project Manager and Project Steering Group which will oversee the implementation of the project. The Project Steering Group will report to the Trustees of the Ironbridge Coracle Trust.\

Contract value
The contract value is in the region of £4000-£5000 (plus VAT if registered). You must state in your application how much time you expect to allocate to the project within this budget.

2.0       Timescale
In broad terms the following project timetable is envisaged:

Item Commencement Completion
Permission to start confirmed by NLHF Aug 19
Advertising PM role Aug 19 Sept  19
Interviews and selection for PM Sept 19
Appointment of PM Oct 19
Advertising, recruitment and appointment of External Evaluation Consultant Nov 19 Dec 19
Invitation to tender for the main building contractor Nov 19 Dec 19
Coracle Shed Construction Project launch Jan 20 April 20
Commencement of Activity Plan implementation Dec 19 June 22
Final monitoring and review 2022 2022

3.0       Scope of works

  • Collate and analyse extant baseline data on users from the Activity Plan and identify gaps that need to be filled.
  • Develop draft evaluation tools that are required to collect missing baseline data.
  • Work closely with the Project Steering Group and Project Manager to ensure there is a robust evaluation framework to measure outcomes and outputs of the Activity Plan.
  • Draft evaluation tools that can be refined to collect data during the Delivery Phase.
  • Work with the Project Manager and Interpretation Consultant to evaluate pilot activities and/or interpretation ideas and feed the findings into the proposed interpretation plan and designs.
  • Support the Project Manager and Interpretation Consultant to embed systems to collect, record and analyse feedback and engagement evidence.
  • Provide a project assurance role to the Project Manager and monthly Project Steering Group during capital works period and quarterly Steering Group Meetings on completion of the capital works phase.
  • Contribute to the project Risk Register.
  • Support the Project Manager with quarterly progress reports to the Heritage Fund.
  • Write the final summative evaluation report for the Heritage Fund.

Delivery of the evaluation framework
Work with the Interpretation Designer to undertake formative evaluation during finessing of the interpretation design.

Pilot and refine evaluation tools.

Create a sampling frame for undertaking a regular visitor survey.

Run evaluation training for volunteers and staff to enable them to collect and analyse data.

Co-ordinate quarterly collection of key information on volunteering, training, formal and informal learning and activities which can be submitted as part of the quarterly Heritage Fund Progress Report that is submitted with draw downs.

Prepare a final summative Evaluation Report of the project, working in collaboration with staff in accordance with Heritage Fund guidelines (https://www.heritagefund.org.uk/publications/evaluation-guidance)

Attend team meetings with staff and volunteers as required.

Contribute to the overall project risk register.


3.3     Outputs Required and Timetable
Short (less than 1 page) monthly progress reports for project team meetings.

Summary of findings from any formative evaluation including a photographic record.

Evaluation tools and sampling frames.

2 training sessions for volunteers.

Quarterly updates during the Delivery Phase which demonstrate progress against outcomes and outputs in the Activity Plan.

Summative Evaluation Report at the end of the Delivery Phase to cover all aspects of the project, capital works, project management and procurement and delivery of the Activity Plan at the completion of the project in June 2022.

3.4       Expertise and Experience required
The following skills and experience will be required:

  • Track record of formative and summative evaluation during Delivery Phase of NLHF projects
  • Thorough knowledge of the requirements of the National Lottery Heritage Fund in respect of evaluation and reporting.
  • Delivering evaluation training to volunteers and managing their input into evaluation.
  • Working with a variety of stakeholder and partner organisations.
  • Ability to deliver within the timescales set out.

3.5       Tender Content
The Tender submission should provide the following information:

  • Approach to providing the services.
  • CVs of named team members.
  • Experience of working on similar projects, to include 2-3 case studies and/or examples from the last 5 years demonstrating relevant experience during Delivery phases.
  • Skills and qualifications.
  • Cost of services proposed with breakdown of staff days, daily rates and names of individuals undertaking the work.
  • Provision for expenses
  • VAT registration details if any
  • Normal working location

Contact details for at least two former/current clients willing to supply references

Applicants should state level of Professional Indemnity, Employers Liability (if applicable) and Public Liability Insurance held and provide a copy of the insurance certificates.

Cover should be at least £5million Public Liability, £1million Professional Indemnity and £10 million Employers Liability (if applicable)

4.0 Selection and appointment
Following an initial desk top evaluation of the applications, candidates may be selected for interview by members of the Project Steering Group. The interview will consist of a short presentation by the interviewee with structured questions from the interview panel.

5.0 Deadlines
Applications must be submitted by noon Friday 22nd November. Shortlisted applicants will be notified by Monday 25th November 2019. If required, interviews will take place on Friday 29th September at the Green Wood Centre, Station Rd, Coalbrookdale. We reserve the right to appoint without interview.

Further details about the Project and the evaluation role can be obtained from: Marion Blockley marion@marionblockley.co.uk, call 01952 432561, www.coracleshed.org

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